12 Tips For Writing a Cover Letter

Cover letter writing

Here are a dozen tips for sending a cover letter along with your résumé to a company you would like to work for.  There is also a sample cover letter to guide you in getting the proper format of the letter.

  • Study carefully the company you are applying to.
  • Don’t send the same cover letter to each company you apply to.
  • Custom-fit the letter to the specific job and company you’re writing to; specify the exact job you are applying for.
  • Emphasize your skills and match them to the job description.
  • State clearly why you are the best person for the job.
  • Make it dynamic and exciting so the hiring manager clearly sees your qualities.
  • Give specific examples of what you have accomplished.
  • Say how you’ll make a difference to the company.
  • Be assertive and ask for an interview.
  • Use the traditional letter format I explained in the article on using appropriate writing style: Business Writing: Use appropriate writing style.
  • Use bullet points with short punchy phrases to make it easy to read.
  • Revise, edit and proofread the letter before you send it.

Sample cover letter

[Your name] (a)
[Your address]  [City, State/Province, Zip/postal code]

[Your home phone]  [Your cell number]

[Your email address]

[Today’s date]


Mr. / Ms. [First name] [Last name] (b)

[Job title]

[Company name]


[City, State/Province, Zip/postal code]


Dear Mr. / Ms. [Last name]: (c)

I am writing in response to the position of [job title] appearing in [ad source] on [ad date]. (d)

As I have stated in my enclosed résumé, I have a proven record of success in different management positions for one of the biggest manufacturers of health care products: [ABC company.] I enjoyed working in different positions within the company from product development to marketing and regulatory affairs. This past experience qualifies me for the position you have advertised. (e)

I am confident that I can:

  • undertake effectively business development responsibilities.
  • analyze markets, value new products, technologies and companies, and develop growth strategies.
  • lead successfully cross-functional project teams. (f)

I would appreciate meeting you for an interview to show you how my qualifications and experience might match your needs. I look forward to speaking with you soon. (g)


[Your name] (h)

P.S. The vitality and talent you seek is just a phone call away – [your cell number] (i)

Encl.: résumé (j)

a. letterhead Your contact information
b. address To whom you are sending the cover letter
c. recipient’s name Address the cover to a particular person
d. opening paragraph Specifies the position you are applying for
e. body Describes your previous experience in relation to the position you are seeking
f. unique selling proposition States what you can accomplish
g. call to action Requesting a personal interview
h. name and signature Remember to sign your name
i. postscript Leave a final message underscoring your value
j. enclosure Include your résumé with the cover letter



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  1. Pingback: Cover Letter Versus Resume - Which Is More Important? | Business English HQ

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